Office Manager

Office manager

Job Type – Permanent Job Role

Hours – 37 hours per week, Monday to Friday (Term Time Only)

Location – Hartlepool, Teesside (Office Based)

Pay – £22,826.96 – £25,419.21 (actual per annum)

Required Skills –

• Knowledge and experience of relevant administrative systems and specialist ICT packages.
• Working at or towards national occupational standards (NOS) in business and administration and knowledge / skills equivalent to current national qualifications Level 4.
• Knowledge of local service policies and procedures.
• Enhanced DBS clearance

Main Responsibilities –

• Allocate work to an administration team regarding the day-to-day organisation and provision of administration support in the school.
• Maintain records, organise and take minutes, at formal meetings.
• Ensure that office equipment, stationery and other School office consumables (including basic maintenance) are ordered in accordance with the Trust’s purchasing procedures, including liaising with external suppliers and providers.
• Develop and maintain a detailed knowledge of all the School administration policies and procedures and be able to advise junior colleagues with regard to the same.
• Assist SBM on the planning, development, design, organisation and monitoring of support systems for the administration team.
• Develop and maintain a detailed knowledge of pertinent legislation with respect to the administration function and be able to apply that knowledge to non-routine situations.
• Responding to and answering more complicated non-routine queries from parents/carers/the public and school staff through being able to offer tailored guidance drawing on an understanding of School procedures and protocols, internal policies and external regulations/legislation relating to the queries received.
• Provide analysis and evaluation of data/information and produce reports/information.
• Provide cover for the team as and when required including deputising for senior colleagues on occasion and when required.
• Undertaking financial processes, in accordance with the Trust’s financial regulations.
• Regularly demonstrate to junior colleagues the efficient use of specific ICT software packages e.g. word processing packages, databases, spreadsheets, specialist and bespoke software.
• Develop small scale administration systems using Microsoft Office packages for other colleagues/the wider School to use.
• To be responsible for the accurate completion and submission of complex monitoring forms, returns etc. including those to external bodies.
• Assist in ensuring appropriate risk management arrangements for the service are in place
• Provide support to assist more senior colleagues with developing School procedure and practice to improve service delivery, which ensure compliance with legislation and/or national standards.
• Where required to undertake case work in relation to the School. To provide support in specialist duties that could be associated with this post.
• On occasion, deliver training with regard to the administration function to staff across the School.

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